Description

Goods from Stock is the shop’s own product database updated from your administrative area. Products can further be seen in the particular categories, put into the shopping cart, ordered, and etc. Whereas products from Taobao are transferred directly from product aggregator site, “Goods from Stock” are stored on OpenTrade Commerce services. You can either add an item to the catalog yourself or use information from Taobao.

The “Goods from Stock ” module is a paid add-on to the Box. See a detailed description of how the said module can benefit your business here:  Goods from Stock (module description) .

Initial setup (how to get started)

The steps below will show you how you can make the module fully functional:

1. Customize a view of “ Goods from Stock” on your website.
2. Create and populate the “Goods from Stock” catalog.

No matter which step will be the first one, but it is recommended that you first create a catalog and products and then make it accessible to buyers.

Goods from Stock catalog

The Goods from Stock catalog consists of categories that can include subcategories. Categories and subcategories contain items.

To create a structure of a catalog you need to go to the “Catalog” section and select the “Goods from Stock” tab.

Categories

There are two types of categories: root categories and subcategories.

Add a root category

To add a root category you should click the dashed blue underlined text “Add root category”.

Type a name of a category in the form that opens.

Click the “Save” button to add a category to the “Goods from Stock” catalog.

The root category has been added to the “Goods from Stock” catalog.

In such a manner you can add the unlimited number of root categories: categorize all products from stock.

Add a subcategory

One can add a subcategory to a root category. For this purpose place the mouse cursor over a category to which you can add a subcategory. When the mouse pointer hovers over a category specific buttons will appear (you’ll see below what these buttons are and what they are for).

Click the plus sign button:

Enter the name of a subcategory in the form that appears.

Click the “Save” button.

The subcategory has been added.

In such a way a complete catalog is being created.

Rename

To change the name of a category place the mouse cursor over a category and click the pencil button.

In the form that appears you can change the name of a category.

Click the “Save” button.

The name of the category has been changed.

Delete

To delete a category hover the mouse cursor over it and click the “Delete” (the X) button.

Since a category will be deleted permanently you should confirm your choice. A confirm screen will appear asking if you are sure you want to delete the category. Once you click “Yes” the category will be permanently deleted.

That done, a category and all the products it contains will be removed. To add a category once again you need to use the “Add” button or “Add root category” button.

Move

In order to rearrange categories or place a subcategory in another category hover the mouse pointer over a category. Click the “Move” icon (the four-headed arrow).

Without releasing the mouse button drag the category into a new position. The place where the category will be moved is indicated by a green line with an arrow.

When you release the button the category will take a required position.

To swap categories around hover a mouse pointer (without releasing the “Move” button) between categories names (as is shown above). If you need to put a category inside another category you should hover a mouse pointer over a category name.

Once you’ve done this, the category will be put inside the chosen category (will become a subcategory).

Products

All goods that you have in stock can be added to created categories. Products can be added manually (if the product is no longer available on Taobao) or automatically using the link to a Taobao product.

In order to add a product you need to switch to the “Goods from Stock” tab in the “Catalog” section. Next, select the “Products” item.

Add

To add a product you should click the “Add product” button.

Add a product manually

In the opened form you need to choose if the item will be put up for sale immediately or not. To let the item appear on the site immediately, just tick the box:

Moving on to filling the item’s description:

Next, enter a seller name. You can find a seller name on a Taobao product page.

If a product you need is no longer available on Taobao, you can enter your e-store name as a seller name.

Select a category that will contain the desired product. Click the “Select in category tree” button.

Click the needed category or subcategory in the catalog tree that appears (It was created earlier. For information see “Goods from Stock categories” section).

To save settings click the “Select” button.

The category has been chosen.

Next, upload a product image (100х100 pixels). Click the “Select image” button.

Once you have clicked the “Select image” button, you will be asked to upload a product image from your PC. As soon as you’ve selected the image, it will be displayed in the administrative area.

If you want to add one more image, click "Upload" and upload another image.

Images can be also added by link.

Click “Specify” and paste the needed link in the field of the opened window.

  After clicking “Add” you can see the image in the item’s pics list.

If you want to change an image click the “Change” button and upload another image. If you need to delete an image click the “Delete” button.

Next, you should enter the price of a product in yuans.

Specify the number of products which are in stock.

Then you need to determine whether or not the product weight should be taken into account when calculating shipping costs . If yes, uncheck the checkbox “Ignore weight when calculating shipping costs ”.

Next, set the weight of each unit of the product in kilograms in the appropriate field.

If you want to ignore the product weight when calculating shipping costs you should leave the “Weight” field blank and leave the checkmark in the checkbox next to the text “Ignore weight   when calculating shipping costs”.

Besides, you can specify the product weight and leave the checkmark in the checkbox. In such a case a customer will see the weight of the product but it won’t affect the shipping costs (as shown in the example below).

Next, fill out the “Description” field. This can be done using the visual editor which works like MS Word editor.

Save changes by clicking the “Save” button.

The product has been added.

Add an available product from Taobao

To add an available product from Taobao you should know a link to it on your website. Select the product that interests you and copy a link to the product from the address bar.

Click the “Add product” button in the administrative area.

This will show up a form where you should click on the dashed blue underlined text “Choose item available”.

Paste the link to the product you got according to the instructions above.

Click the “Confirm” button.

Clicking this button will insert all data about the product into the appropriate fields.

Now let’s choose if the item will be put up for sale immediately or not. To let the item appear on the site immediately, just tick the box:

Now you have to choose the category to which the product will be tied. Click the “Select in product category tree” button.

In   the product category tree that appears (It was created earlier. For more information see “Goods from Stock categories”) select a category or subcategory you need:

To save the changes click the “Select” button.

Next, you should edit all the fields you need:

Save the changes by clicking the “Save” button.

Edit

If you need to edit a product please look at the list of products. Click on the pencil button in the “Actions” column.

Make all necessary changes in the form that appears.

Editing a product is much the same as adding a product .

After making changes the “Save” button will ensure that they are applied. Click the “Save” button.

Adding product configuration

You can add the product configuration in the item which was already created. Click “Edit” in the goods list:

Find “Configuration” sign on the opened item’s page. It should be just next to the price window:

Click “Configuration” to move to the settings page:

Click “Add property”:

Filling the configuration field, you can specify color for example:

Click “Add” to have the new configuration added.

All the added configurations are available for all goods from the warehouse. You can delete the configuration by clicking on the cross, which appears when the mouse is over configuration:

Now click the needed configuration for the edited product:

Click “Yes”

The configuration is added. Now you can add the value (ex. Color: yellow, red etc., or size: xs, s, m etc.). Click “Add value”:

Specify the new value in the opened form:

Click “Add”

Do the same to add needed values:

You can delete the value by clicking on the cross, which appears when the mouse is over value:

Choose by clicking the available color:

Click “Yes”

Configuration will appear in the list:

You can delete the value by clicking on the cross, which is to the left of the value name:

Add all the needed values using the instruction above:

Click “Save”

After saving configurations are available for specifying price and quantity:

Specify the details:

To specify the quantity, remove the “Sell allowed” tick:

If the configurations are already added, you cannot specify the total quantity of the goods. It can be set in the configuration:

The total amount of all the goods in configuration is shown in “Quantity”.

Delete

One can delete both one and several products all at once.

To delete a product click the “Delete” button (the X) in the “Actions” column.

To delete the product it is necessary to confirm your choice by clicking the “Yes” button.

Once you have clicked on the button the product will be deleted.

To delete several products all at once select a checkbox next to a product.

Check the checkboxes.

If you need to select all the products on the page check the checkbox in the table header.

Once all the products have been selected click the “Remove” button.

In order to delete a product you should confirm your choice by clicking the “Yes” button.

Search for products in the administrative area (filters)

Filters make it easier to find exactly what you want in the product list. They allow you to view products of a certain category or find a product using a link to it.

Search for products of a category

Click the “Select in Category tree” button to view all products of a certain category.

Click on the desired category.

Click the “Select” button.

The category name will appear in the “Category” field. Click the “Apply filter” button.

Clicking the button will show all products that are assigned to the selected category in a table underneath the filter.

Search for a product by link

If it is necessary to find a particular product which is difficult to search for by category (for example, there are about 50-100 products in the category) then a filter by product link should be used.

To search for a product using a link to it you should open a product on your website and copy the link from the address bar.

Paste the link to the “Product” field.

Click the “Apply filter” button and you will see the product the link for which you have just specified in the table underneath the filter.

Reset filters

If it is necessary to view all the products that belong to the “Goods from Stock” module whereas search filtering is activated, click the “Reset filters” button.

Clicking this button will display all the products that belong to the “Goods from Stock” module.

Customizing a view of “Goods from Stock” module products

To view all the products that belong to the “Goods from Stock” module it is necessary to enable displaying the module content on the website.

In general catalog

Go to the “Catalog” section and click on the “Categories” tab.

Click on the dashed blue underlined text “Add root category”:

Fill in the form that appears. Type the name of a category (for example, “Goods from Stock”):

Next, you should complete the “Section address” field. Type the address in Latin characters (in the example below: crocks-in-stock).

For more information on how to fill in the “Meta” and “Content” tabs refer to the “Catalog-Categories” section. These tabs are optional at this point.

Click the “Save” button:

The root category has been added.

Now you have “Goods from Stock” in your catalog.

On the homepage

To show Goods from Stock on the homepage you should go to the “Configuration” section and click on the “Website architecture” tab.

Scroll down the page until you reach “Homepage”.

Specify the number of goods to be displayed on the homepage as Goods in warehouse .

Click the dashed underlined number and enter the desired number of goods.

Click the “Confirm” button to save the settings.

On a menu

For further information on how to specify site sections to be shown in the upper, bottom and sidebar menu, see the “Content – Navigation” section.

In the catalog

Here you can configure products to be shown in a catalog. Navigate to the “Configuration” section and click on the “Website architecture” tab.

Scroll down the page until you reach “Catalog”.

Look for the “Number of goods displayed by default” subsection, then “Goods in warehouse” item.

Click the dashed underlined number and enter the desired number of goods displayed by default (for details please see “Configuration – Catalog”).

Click the “Confirm” button to save the settings.

In search results

Here you can configure products to be shown in search results. Navigate to the “Configuration” section and click on the “Website architecture” tab.

Scroll down the page until you reach “Search”.

Look for the “Multisearch” subsection, then “Goods in warehouse” item.

Click the dashed underlined number and select the number of goods to be displayed in search results from the dropdown list that appears.

Once you’ve selected the required number of products, click the “Confirm” button to save the settings.

Thus, you’ve configured the display of products in search results.